Privacy Policy Rising Stars Multi-Sports Limited commitment to Privacy • Introduction • The information we collect about you • The information provided to us • How we use your information • Our legal bases for processing your information • Finding out what information Rising Stars Multi-Sports Limited holds about you • The types of cookies we use and how you can disable them • Changes to our Privacy Policy • Contacting Rising Stars Multi-Sports Limited about this Privacy Policy Introduction The website is maintained by Rising Stars Multi-Sports Limited. For the purposes of data protection legislation, Rising Stars Multi-Sports Limited is the data controller. Rising Stars Multi-Sports Limited is the owner of www.risingstars-online.co.uk and we are committed to protecting your privacy and processing your personal data in accordance with the Data Protection Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation (GDPR) on and from 25 May 2018 (Data Protection Legislation). This policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using our website as well as your right to access your information under Data Protection Legislation. The information we collect about you We may collect the following information about you through our website: • Your name, email address, postal address and any other information you voluntarily provide to us via our website and online forms. The information provided to us We may be provided with information about you from Rising Stars Multi-sports Ltd school clubs and holiday clubs with which you are registered. That information will include: name, date of birth, gender, email address, address, telephone number, emergency medical information, name of the after-school clubs with which you are registered and the school that you attend. How we use your information We may use your personal information for a number of purposes, including: • To deal with your requests and enquiries. • To contact you for reasons related to your enquiry. • To notify you about Rising Stars Multi-Sports Limited Events. Our legal bases for processing your information We will process your Data on the basis of the following legitimate interests: • The transfer of details from one club to another. You will maintain the same record but the club name associated with the record will change. • There is an administration portal where a selected number of staff can access data to help to respond to queries, update data and perform necessary administration activity. • Providing relevant and necessary information via email, text, post to you about the following: – course and booking information. We will share only what is needed for those purposes and, where possible, will anonymise the data before sharing. If we would like to share your information for any other purpose we will ask for your consent. When we collect information from you, we will tell you if we would like to send you information about our products and services. We will give you the opportunity to opt in to any such communications and will tell you how you can opt-out at any time. We do not share data with third parties for marketing purposes. Rising Stars Multi-Sports may share your personal information with the police and other law enforcement agencies for the purposes of crime prevention or detection. If we disclose your information, we ask the organisation to demonstrate that the data will assist in the prevention or detection of crime, or that Rising Stars Multi-Sports is legally obliged to disclose it. This is done on a strictly case by case basis and through a tightly controlled process to ensure we comply with Data Protection Legislation. Protecting your information The data that we collect from you may be transferred to a destination external to Rising Star’s own secure network. We will not transfer your data outside of the European Economic Area. By submitting your personal data, you agree to this transfer, storing or processing. We will take all reasonable steps to ensure that your data is treated securely and in accordance with this privacy policy. The Internet is not generally a secure medium for communication and therefore we cannot guarantee the security of any information you send to us over the Internet. We use up-to-date industry procedures to protect your personal information. Service and marketing messages If you are currently receiving service messages or marketing communications from Rising Stars Multi-sports Ltd and no longer wish to do so, please let us know by contacting us at multi-sports@risingstars-online.co.uk. Finding out what information Rising Stars Multi-Sports Ltd holds about you Under the Data Protection Legislation, you can ask to see any personal information that we hold about you. Such requests are called subject access requests. If you would like to make a subject access request, please contact our head office: Data Protection Officer, Rising Stars Multi-Sports Ltd., 2-4 Weston Barns, Hitchin Road, Weston. SG4 7AX. You will also need to provide two forms of identification, for example, driving licence, utility bill or passport and, if appropriate, any particulars about the source or location of the information you are requesting. Data retention Any data that we collect from you will be deleted in accordance with timescales set out below: Type of data When deleted Registration details Four years after an individual has not played an active part in the sport. Name and date of birth This information will be anonymised after the four year period referred to above. The types of cookies we use and how you can disable them. In this section you will find information on what cookies may be set when you visit the Rising Stars Multi-sports Limited website and how to manage and disable them. Automatically collected access information We do not use cookies on our website Changes to our Privacy Policy We regularly review our Privacy Policy and updates will appear on this page when necessary. This Privacy Policy was last updated in May 2018. Contacting Rising Stars Multi-sports Limited about this Privacy Policy If you have any questions or comments about this Privacy Policy please write to us: Rising Stars Multi-sports Ltd., 2-4Weston Barns, Hitchin Road, Weston. SG4 7AX